27 July 2016 — AFD Petroleum
When your company’s vehicles need to be refuelled, do you send drivers to fuel stations? If so, you could be spending resources that don’t need to be spent. AFD Petroleum designed the Portable Fuel Station (PFS) not just to store your fuel on-site, but also to save time, effort, and money for your company. Here are four reasons why owning your own fuel tank is a good idea.
Fleet vehicles typically need to be filled up every day. If the nearest fuelling station is five kilometres away, it takes drivers 15 minutes to drive to the station, fill up, and return to the work site. That may not seem like a lot of time, but if you have a fleet of 10 vehicles, that’s two and a half hours’ worth of unnecessary driving every day. Your accounting team then has to review receipts, reconcile reports, and allocate funds based on these purchases.
The PFS enables your workers to fill up their vehicles on site, bringing your travel time down to zero. The tank’s software also automatically processes transactions for each user and each vehicle, then effortlessly generates the selected reports. With the PFS, you can reduce time spent on fuel-related tasks down to just 20 minutes of report management every month.
Your company might have GPS fleet tracking to keep track of your units when they’re off site. But even then, you can’t know for sure whether or not their fuel reports are really accurate. It’s easy for fleet managers to make mistakes when they’re filing fuel reports by matching up fuel receipts with log book entries. That means more time spent reconciling those reports to make the numbers add up.
With the PFS, you can monitor how much fuel your employees are using and how often. The unit records the time, date, user ID, vehicle ID, and distance travelled (confirmed by the vehicle’s odometer) at each fill-up and automatically generates live reports. You can even set pre-approved fuel amounts for each user and set lockout times for non-working hours.
When you’re fuelling off-site, you can’t guarantee you’ll get the resources you need at the most competitive price. Fuel prices change from day to day, which makes it difficult to predict what your expenses will be from month to month. There’s also no promise of availability, especially if a situation like the Fort McMurray wildfire causes a local shortage.
The PFS’s reporting software doesn’t just tell you how much fuel you’re using. It can share that information with us, too. As an independent fuel supplier, we can offer competitive pricing on the fuel you need. When you get the unit and are signed up for a refuelling plan, we’ll monitor your fuel levels to ensure you never run out. If your company has a fleet of 10 vehicles, the cost savings could pay for the unit in just four months.
The PFS comes with key fobs for users and streamlined reporting software. Every time the unit dispenses fuel, you get a report detailing who used the fuel, how much they used, and when and where they used it. The tank also allows you to set up a forced odometer inquiry to track the distance recorded and distance entered at the time of the fill-up. This ensures accurate fuel mileage consumption reports.
Accurate reports is vitally important if your business operates across multiple regions in North America and needs to file International Fuel Tax Agreement (IFTA) reports every quarter. By automatically logging kilometres travelled and fuel purchased, the PFS gives you the numbers you need to file your reports quickly and accurately.